Data Modelling

Data modeling in software engineering is the process of creating a data model for an information system by applying certain formal techniques.

Data modeling is a process used to define and analyze data requirements needed to support the business processes within the scope of corresponding information systems in organizations. Therefore, the process of data modeling involves professional data modelers working closely with business stakeholders, as well as potential users of the information system.

There are three different types of data models produced while progressing from requirements to the actual database to be used for the information system. The data requirements are initially recorded as a conceptual data model which is essentially a set of technology independent specifications about the data and is used to discuss initial requirements with the business stakeholders. The conceptual model is then translated into a logical data model, which documents structures of the data that can be implemented in databases. Implementation of one conceptual data model may require multiple logical data models. The last step in data modeling is transforming the logical data model to a physical data model that organizes the data into tables, and accounts for access, performance and storage details. Data modeling defines not just data elements, but also their structures and the relationships between them.

Data modeling techniques and methodologies are used to model data in a standard, consistent, predictable manner in order to manage it as a resource. The use of data modeling standards is strongly recommended for all projects requiring a standard means of defining and analyzing data within an organization, e.g., using data modeling:

• to assist business analysts, programmers, testers, manual writers, IT package selectors, engineers, managers, related organizations and clients to understand and use an agreed semi-formal model the concepts of the organization and how they relate to one another
• to manage data as a resource
• for the integration of information systems
• for designing databases/data warehouses (aka data repositories)

Data modeling may be performed during various types of projects and in multiple phases of projects. Data models are progressive; there is no such thing as the final data model for a business or application. Instead a data model should be considered a living document that will change in response to a changing business. The data models should ideally be stored in a repository so that they can be retrieved, expanded, and edited over time. Whitten et al. (2004) determined two types of data modeling:

• Strategic data modeling: This is part of the creation of an information systems strategy, which defines an overall vision and architecture for information systems is defined. Information engineering is a methodology that embraces this approach.
• Data modeling during systems analysis: In systems analysis logical data models are created as part of the development of new databases.

Data modeling is also used as a technique for detailing business requirements for specific databases. It is sometimes called database modeling because a data model is eventually implemented in a database.

Data modeling topics

Data models

Main article: Data model

How data models deliver benefit.

Data models provide a structure for data used within information systems by providing specific definition and format. If a data model is used consistently across systems then compatibility of data can be achieved. If the same data structures are used to store and access data then different applications can share data seamlessly. The results of this are indicated in the diagram. However, systems and interfaces are often expensive to build, operate, and maintain. They may also constrain the business rather than support it. This may occur when the quality of the data models implemented in systems and interfaces is poor.

• Business rules, specific to how things are done in a particular place, are often fixed in the structure of a data model. This means that small changes in the way business is conducted lead to large changes in computer systems and interfaces. So, business rules need to be implemented in a flexible way that does not result in complicated dependencies, rather the data model should be flexible enough so that changes in the business can be implemented within the data model in a relatively quick and efficient way.
• Entity types are often not identified, or are identified incorrectly. This can lead to replication of data, data structure and functionality, together with the attendant costs of that duplication in development and maintenance.Therefore, data definitions should be made as explicit and easy to understand as possible to minimize misinterpretation and duplication.
• Data models for different systems are arbitrarily different. The result of this is that complex interfaces are required between systems that share data. These interfaces can account for between 25-70% of the cost of current systems. Required interfaces should be considered inherently while designing a data model, as a data model on its own would not be usable without interfaces within different systems.
• Data cannot be shared electronically with customers and suppliers, because the structure and meaning of data has not been standardised. To obtain optimal value from an implemented data model, it is very important to define standards that will ensure that data models will both meet business needs and be consistent

Conceptual, logical and physical schemas

In 1975 ANSI described three kinds of data-model instance:

• Conceptual schema: describes the semantics of a domain (the scope of the model). For example, it may be a model of the interest area of an organization or of an industry. This consists of entity classes, representing kinds of things of significance in the domain, and relationships assertions about associations between pairs of entity classes. A conceptual schema specifies the kinds of facts or propositions that can be expressed using the model. In that sense, it defines the allowed expressions in an artificial “language” with a scope that is limited by the scope of the model. Simply described, a conceptual schema is the first step in organizing the data requirements.
• Logical schema: describes the structure of some domain of information. This consists of descriptions of (for example) tables, columns, object-oriented classes, and XML tags. The logical schema and conceptual schema are sometimes implemented as one and the same.
• Physical schema: describes the physical means used to store data. This is concerned with partitions, CPUs, tablespaces, and the like.

According to ANSI, this approach allows the three perspectives to be relatively independent of each other. Storage technology can change without affecting either the logical or the conceptual schema. The table/column structure can change without (necessarily) affecting the conceptual schema. In each case, of course, the structures must remain consistent across all schemas of the same data model.

Data modeling process

Data modeling in the context of Business Process Integration.

In the context of business process integration (see figure), data modeling complements business process modeling, and ultimately results in database generation.

The process of designing a database involves producing the previously described three types of schemas – conceptual, logical, and physical. The database design documented in these schemas are converted through a Data Definition Language, which can then be used to generate a database. A fully attributed data model contains detailed attributes (descriptions) for every entity within it. The term “database design” can describe many different parts of the design of an overall database system. Principally, and most correctly, it can be thought of as the logical design of the base data structures used to store the data. In the relational model these are the tables and views. In an object database the entities and relationships map directly to object classes and named relationships. However, the term “database design” could also be used to apply to the overall process of designing, not just the base data structures, but also the forms and queries used as part of the overall database application within the Database Management System or DBMS.

In the process, system interfaces account for 25% to 70% of the development and support costs of current systems. The primary reason for this cost is that these systems do not share a common data model. If data models are developed on a system by system basis, then not only is the same analysis repeated in overlapping areas, but further analysis must be performed to create the interfaces between them. Most systems within an organization contain the same basic data, redeveloped for a specific purpose. Therefore, an efficiently designed basic data model can minimize rework with minimal modifications for the purposes of different systems within the organization

Modeling methodologies

Data models represent information areas of interest. While there are many ways to create data models, according to Len Silverston (1997) only two modeling methodologies stand out, top-down and bottom-up:

• Bottom-up models or View Integration models are often the result of a reengineering effort. They usually start with existing data structures forms, fields on application screens, or reports. These models are usually physical, application-specific, and incomplete from an enterprise perspective. They may not promote data sharing, especially if they are built without reference to other parts of the organization.
• Top-down logical data models, on the other hand, are created in an abstract way by getting information from people who know the subject area. A system may not implement all the entities in a logical model, but the model serves as a reference point or template.

Sometimes models are created in a mixture of the two methods: by considering the data needs and structure of an application and by consistently referencing a subject-area model. Unfortunately, in many environments the distinction between a logical data model and a physical data model is blurred. In addition, some CASE tools don’t make a distinction between logical and physical data models.

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